HOTMA News

Jessica Mansfield Call Center, Compliance, Contract Renewals, Rent Adjustment, Special Claims, Training Opportunities

HUD Publishes Updated HOTMA Implementation Guidance

On February 2, 2024, HUD published an updated “Implementation Guidance: Sections 102 and 104 of the Housing Opportunity Through Modernization Act of 2016 (HOTMA)”

This replaces the previous Supplemental Notice issued on September 29, 2023. The notice provides updated guidance to PHAs and Multifamily Housing Owners on the implementation of the many program changes brought about by HOTMA sections 102 and 104.

Please note that HUD clarified in Attachment F, Section 5 that Multifamily Housing Owners should continue using the 0.06% Passbook Rate until their software is updated to the next TRACS Version (TRACS 203A). For additional information, visit the HOTMA Resources page.

Questions about HOTMA can be sent to HOTMAquestions@hud.gov

HUD Strong Families: Job Corps Webinar for Youth Residents

Jessica Mansfield Training Opportunities

Join HUD’s Strong Families initiative on Thursday, February 15, 2024, for a free Webinar on how to bring Job Corps — the Nation’s Largest Cost Free Career Training and Education Program to your Youth Residents.

During This Webinar You Will Learn:

  • Steps to partner with Job Corps Centers and how to assist residents with placement into the program
  • Sign up to schedule an on-site or virtual Job Corps presentation or event for residents
  • How you can change the lives of youth & young adults in your communities and connect them to job resources
  • The academic, career technical training, and wrap-around support services provided to participants

Reserve Your Spot Today!

For more information, click HERE

Free COVID-19 Test Kits Available

Jessica Mansfield Uncategorized

On December 11, 2023 HUD announced its expanded partnership with the U.S. Department of Health and Human Service (HHS) Administration to provide no-cost COVID-19 antigen test kits to all properties receiving assistance through the Office of Multifamily Housing (MFH). Eligible properties include those assisted under the following programs: Section 8 project-based rental assistance (PBRA), 202/8, 202/162 PAC, 202/811 PRAC, 811 PRA, SPRAC, and non-insured 236 properties with IRP Use Agreements (236 IRP).

Property staff may register with HHS’s Administration for Strategic Preparedness and Response (ASPR) at the Health Partner Ordering Portal (HPOP). Once the property’s registration is approved by HUD, property staff can proceed to order weekly shipments of COVID-19 test kits to be delivered to their properties for distribution. This registration site is now open for all MFH-assisted properties. Please visit HUD’s COVID Testing webpage and see HERE for additional information on registration, ordering, and test kit storage. Instructions on how to register in HPOP and order test kits are also included in this announcement.

HUD Provides Multifamily Disaster Preparedness Plan Template

Jessica Mansfield Uncategorized

On October 18, 2023, HUD provided a Multifamily Disaster Preparedness Plan Template as a resource to help HUD-assisted Multifamily Owners and PHAs produce property specific plan(s) to protect resident life and safety during a disaster. Drawing upon best practices for disaster and evacuation planning, this template provides resources for users to learn more while considering their property’s needs.

HUD designed the template to guide users through the process of gathering relevant information and resident input, drafting a plan, and educating both staff and residents about the plan. Multifamily owners and PHAs will be prompted to consider the specific climate hazards faced by the property, as well as resident needs. Worksheets for an evacuation plan that incorporates safe egress route(s), evacuating residents with special needs, and clear communication of the evacuation plan and safety resources for all residents are included in the plan template.

The tool is organized under four essential elements to disaster planning:

  1. Background, Staffing, and Coordination
  2. Resident Protection and Safety
  3. Building Protection
  4. Business Continuity

Who Should Use the Multifamily Disaster Plan Template?

HUD-assisted Multifamily Owners, including PHAs, in collaboration with staff and residents. Note: While some HUD Multifamily-assistance programs require owners to have a disaster preparedness plan, it is a best practice for ALL Multifamily properties to have a plan for disasters.

View the Multifamily Disaster Preparedness Plan Template Here

HUD Prepares to Implement DocuSign for Contract Renewals

Jessica Mansfield Uncategorized

HUD has announced that in the coming weeks, they will begin implementing DocuSign for contract renewals in Arkansas and Texas, becoming the 2nd region to roll out the DocuSign process. Once implemented, all documents for contract renewals will be sent and signed via DocuSign. It’s important to note that this implementation ONLY applies to contract renewals, and not rent adjustments.

What does this mean for Owners/Agents?

  • This implementation requires every Owner/Agent to have an email address as DocuSign emails cannot be forwarded.
  • During the renewal process, SHCC’s Contracts Department will verify individuals that need to review and sign documents.
  • Contracts Staff will also reach out and obtain necessary emails/contact information for review and execution of contract documents.

This new process aims to streamline the contract renewal process and make it more efficient and secure for all parties involved.

HUD Publishes RAD Supplemental Notice

Jessica Mansfield Uncategorized

On July 27, 2023, HUD published a Supplement to the RAD Notice making changes to the RAD Notice in order to implement certain changes to the Rental Assistance Demonstration (RAD) authorized under the FY 2022 Appropriations Act, as well as other changes.

Key changes made in the supplement include revisions to: RAD for PRAC Initial Contract Rent Setting, Resident Engagement, Energy Efficiency and Climate Resilience, Treatment of Zero-HAP families, Housing Quality Standards, Radon Policies in RAD Conversions, Faircloth-to-RAD Developments, and RAD/Section 18 Blend Streamlining.

The changes in the Notice are effective immediately following publication in the Federal Register. These provisions are subject to a 30-day comment period. If HUD receives comment that leads to reconsideration of any changes contained within the Supplemental Notice, HUD will notify the public in a new revision. Please submit all comments to RAD@hud.gov.

Check HUD’s RAD page for the latest information on RAD or to join the RAD listserv.

NSPIRE Final Scoring Notice Released

Jessica Mansfield Uncategorized

On July 6, 2023, HUD released the “National Standards for the Physical Inspection of Real Estate and Associated Protocols, Scoring Notice” for public inspection. Today, the notice was officially published in the The Federal Register. For HUD Multi-family Housing, the NSPIRE physical inspection protocols will be effective October 1, 2023.

The notice outlines how NSPIRE inspections will be scored and responds to comments submitted in response to the Proposed Scoring Notice. NSPIRE advances HUD’s mission to create quality affordable housing and strong, sustainable, and inclusive communities. For more information on NSPIRE, visit the NSPIRE Resources page.

Hurricane Preparedness

Jessica Mansfield Uncategorized

The 2023 Hurricane season began on Thursday June 1st, and continues through November 30th. Multiple sources are predicting a near-normal 2023 Atlantic Hurricane season. For important tips and resources to help you prepare and plan before a storm makes landfall, visit the link below.

https://conta.cc/3JwyBSN

SAVE THE DATE: In-Person HOTMA Training

Jessica Mansfield Uncategorized

In-Person HOTMA Training

with Gwen Volk

September 21, 2023 – Houston, TX

8:30 AM – 4:00 PM CST

Register Online

HUD has issued final regulations implementing the Housing Opportunity Through Modernization Act of 2016 (HOTMA) and says that Owners must implement the new income rules for all tenant certifications (50059’s) beginning January 1, 2024.

This is the most sweeping change to how we determine eligibility and calculate income and rent in the last 40 years. There will be new forms 50059, 9834, 9887, and HUD Model Leases and new definitions for Day Laborer, Independent Contractor, Real Property, and Seasonal Worker, revised definitions of Dependent, Earned Income, Family, Health & Medical Care Expenses, Net Family Assets, and Unearned Income. The new regulations allow for self-certification of assets under $50,000 (not $5,000) and changes in what is included and excluded from income (must be verified at move in and re-verified every 4th year). The percentage of annual income that is deducted before taking medical and disability expenses will increase and has to be phased in to mitigate the impact on residents. Elderly/disabled families and dependent deductions will change annually based on an inflationary adjustment. 

Some rules apply only to Section 8 PBRA including making families with more than $100,000 in assets or who own another place to live ineligible for both admission to and continued occupancy in assisted housing. The requirement to do interims both for increases and decreases will be based on a % of change not on a specific dollar amount or whenever a tenant has any amount of decrease.  And there’s more! Learn how each change will work and what you need to do to implement them and be in compliance.

Areas Covered:

·       Asset limitations, verification, and imputing income

·       Income and Asset Inclusions/Exclusions

·       Medical Expense/Allowance

·       Dependent Allowance

·       Elderly/Disabled Family Deduction

·       Interim Recertification triggers

·       Hardship Exemptions and Phase-ins

·       Form changes

·       Use of EIV

·       Students will identify which rules apply to which programs

·       Students will learn how the deadline could affect their current work

Who Should Attend:

·       Owners

·       Agents

·       Managers

·       Compliance Specialists for HUD Multifamily Projects



What Programs Are Affected:

·       Section 8 Project-Based Rental Assistance (PBRA),

·       Section 202/8

·       Section 202/811 Project Rental Assistance Contract (PRAC)

·       Section 202/162 Project Assistance Contract (PAC)

·       Section 811 Project Rental Assistance (PRA)

·       Senior Preservation Rental Assistance Contract (SPRAC)