SHCC Webinar – Link to Recording and Q&A

Jessica Mansfield Uncategorized

SHCC ListServ #216: https://conta.cc/3jRhk8v

Guidance for Owners and Agents on COVID-19 Supplemental Payments (CSPs)

On July 28th, 2020, SHCC’s Directors presented guidance on submitting your COVID-19 Supplemental Payment requests that included the following topics:

  • CSP OverviewForm
  • 52671-E Fields & Submission
  • ErrorsEligible Expenses
  • Q&A

Missed it? Don’t worry!

If you weren’t able to listen live, follow this link to view the recording:
SHCC Owner/Agent COVID Supplemental Payment Webinar

Q&AView answers from SHCC Directors to the most common Owner/Agent CSP questions.

Please contact us at CARES@shccnet.org with any questions or concerns.

SHCC Webinar – July 28th!

Jessica Mansfield Uncategorized

SHCC ListServ #214: https://conta.cc/3hH9yMw 

Guidance for Owners and Agents on COVID-19 Supplemental Payments (CSPs)

SHCC’s Directors will be offering guidance on submitting your COVID-19 Supplemental Payment requests, including the following topics:

  • CSP Overview
  • Form 52671-E Fields & Submission Errors
  • Eligible Expenses
  • Q&A

Date: TOMORROW, July 28th, 2020

Time:1:00pm to 2:00p CT

How do I join?: See details below. You can attend via phone; however, it may be best to join via computer, as we will be reviewing the HUD form together.

What if I cannot attend?: The meeting is limited to 250 attendees, so please be sure to join on time If you are unable to attend, the webinar will be recorded and shared via our website. Additionally, a link will be distributed via the SHCC ListServ.

What if I have questions?: We anticipate a large number of attendees, so please submit all questions via the GoToMeeting chat feature (if logged on via computer) or send directly to CARES@shccnet.org. We will do our best to answer as many questions as possible during the call.

Webinar Details

Please join my meeting from your computer, tablet or smartphone.https://global.gotomeeting.com/join/895361805

You can also dial in using your phone.United States: +1 (786) 535-3211
Access Code:  895-361-805

Join from a video-conferencing room or system.Dial in or type: 67.217.95.2 or inroomlink.goto.comMeeting ID: 895 361 805Or dial directly: 895361805@67.217.95.2 or 67.217.95.2##895361805

New to GoToMeeting? Get the app now and be ready when your first meeting starts:https://global.gotomeeting.com/install/895361805

FINAL HUD Form 52671-E Released

Jessica Mansfield Uncategorized

SHCC ListServ #213: https://conta.cc/3hFn9nP

Greetings Owners, Agents, and Site Staff, 

The HUD Notice we mentioned in our July 16, 2020 email to you was issued yesterday, July 23, 2020, and now the final version of the HUD form is also available. Please fully read the attached HUD Notice H 20 08 and fill out HUD Form 52671-E to the fullest extent, and email your submission to CARES@shccnet.org. The HUD Deadline is currently set for 11:59 p.m. August 5, 2020.

Background:
HUD has set aside funds from the CARES Act to help eligible Section 8 project owners offset some operating expense increases incurred to prevent, prepare for, and respond to the Coronavirus pandemic. HUD is expected to release a detailed Housing Notice next week on the steps required to submit a COVID-19 Supplemental Payment (CSP) request. SHCC will be processing your CSP requests, and we are currently prepared to expedite your requests in the manner you have come to expect from us.  

Eligible Costs:
The items below are listed as eligible activities and purchases per Notice H 20 08, page 3:

Increased frequency of cleaning and disinfecting common areas and property management offices as a preventative measure 

Intensive deep cleaning and sanitization include treatment in units being prepared for reoccupancy, in addition to common areas.

Office technology and other equipment needs to facilitate social distancing.

Personal protective equipment (PPE) such as face masks and goggles, gloves, hand hygiene products for use by property management staff and for residents entering leasing offices or using common areas.

Facility and equipment needs related to maintaining adequate social distancing, including but not limited to cough/sneeze barriers or modifying or limiting access to communal spaces.

Site control measures to enforce orders to shelter-in-place, stay-at-home orders, or visitor restriction policies within properties.

Temporary staffing, contract services, and/or supply expenditures to maintain or enhance on-going service coordination in properties designated to serve the elderly or persons with disabilities (excludes grant-funded service coordinators).

Temporary staffing increases to process higher-than-normal volumes of interim tenant recertifications requested by tenants due to loss of income

Please read the full Notice for further guidance.

What you need to know:
While not first come, first serve, the deadline for submitting complete claim requests is 11:59 p.m. August 5, 2020. Additionally, once that deadline has passed, CSP requests found to have errors or incomplete documentation must be corrected and resubmitted to SHCC within 2 business days or they will be denied.   

ALL claim submissions must be sent directly to SHCC (not HUD). Please email all submissions and CSP-related questions to CARES@shccnet.org.  Given the quick turnaround requested by HUD, submissions must be made electronically and digital signatures are welcome, as consistent with HUD Notice H 20 04.

Funding is broken into two categories: Tier I (claim requests that are below a HUD-set monetary threshold based on property type and number of units) and Tier II (claim requests that exceed the HUD threshold amount). Tier I claim requests require only the completed CSP Claim Checklist and CSP Request Form (HUD 52670-E), while Tier II claim requests require additional documentation and receipts supporting operating expenses. Other factors considered in the threshold calculation include elderly status, Service Coordinator funding, number of assisted units, cash surplus, MOR/REAC scores, and timely voucher submissions.   

Owners may submit one claim request per Property (scattered-site projects are considered one property), to include all eligible expenses between 3/27/2020 and 7/31/2020. Complete claim submissions will include: A completed and accurate COVID Supplemental Payment Request Form (HUD Form 52670-E), and if the claim is Tier II, paid receipts for items owners expended due to COVID-19.

Note: Once HUD receives and reviews all CSP submissions which were complete as of 11:59 p.m. on August 5, 2020, they will consider whether funds are available based on eligible CARES Act appropriations. HUD may partially fund individual requests in the event of a shortfall. 

Here is what you must do now to submit a request:
Complete HUD Form 52671-E following the instructions, including a signature and date. If this is a Tier II request, be sure to fill out Parts IV and V.

Email the form, including all supporting documentation for Tier II requests, to CARES@shccnet.org

Please contact us at CARES@shccnet.org with any questions or concerns.
Sincerely,
Team SHCC

HUD issues Notice on CARES Funding

Jessica Mansfield Uncategorized

SHCC ListServ #212: https://conta.cc/30IUGGL

Greetings Owners, Agents, and Site Staff

The HUD Notice we mentioned in our July 16, 2020 email to you was issued today, July 23, 2020. Please fully read the attached HUD Notice H 20 08. HUD has also released a draft version of HUD Form 52671-E, which is the Official COVID Supplemental Payment (CSP) Request Form. We expect the final version shortly, and will send that to you as soon as it becomes available.


Background:HUD has set aside funds from the CARES Act to help eligible Section 8 project owners offset some operating expense increases incurred to prevent, prepare for, and respond to the Coronavirus pandemic. HUD is expected to release a detailed Housing Notice next week on the steps required to submit a COVID-19 Supplemental Payment (CSP) request. SHCC will be processing your CSP requests, and we are currently prepared to expedite your requests in the manner you have come to expect from us.  


Eligible Costs:The items below are listed as eligible activities and purchases per Notice H 20 08, page 3:

  • Increased frequency of cleaning and disinfecting common areas and property management offices as a preventative measure 
  • Intensive deep cleaning and sanitization include treatment in units being prepared for reoccupancy, in addition to common areas.
  • Office technology and other equipment needs to facilitate social distancing.
  • Personal protective equipment (PPE) such as face masks and goggles, gloves, hand hygiene products for use by property management staff and for residents entering leasing offices or using common areas.
  • Facility and equipment needs related to maintaining adequate social distancing, including but not limited to cough/sneeze barriers or modifying or limiting access to communal spaces.
  • Site control measures to enforce orders to shelter-in-place, stay-at-home orders, or visitor restriction policies within properties.
  • Temporary staffing, contract services, and/or supply expenditures to maintain or enhance on-going service coordination in properties designated to serve the elderly or persons with disabilities (excludes grant-funded service coordinators).
  • Temporary staffing increases to process higher-than-normal volumes of interim tenant recertifications requested by tenants due to loss of income

Please read the full Notice for further guidance.


What you need to know:

  •  While not first come, first serve, the deadline for submitting complete claim requests is 11:59 p.m. August 5, 2020. Additionally, once that deadline has passed, CSP requests found to have errors or incomplete documentation must be corrected and resubmitted to SHCC within 2 business days or they will be denied.   
  • ALL claim submissions must be sent directly to SHCC (not HUD). Please email all submissions and CSP-related questions toCARES@shccnet.org.  Given the quick turnaround requested by HUD, submissions must be made electronically and digital signatures are welcome, as consistent with HUD Notice H 20 04.
  • Funding is broken into two categories: Tier I (claim requests that are below a HUD-set monetary threshold based on property type and number of units) and Tier II (claim requests that exceed the HUD threshold amount). Tier I claim requests require only the completed CSP Claim Checklist and CSP Request Form (HUD 52670-E), while Tier II claim requests require additional documentation and receipts supporting operating expenses. Other factors considered in the threshold calculation include elderly status, Service Coordinator funding, number of assisted units, cash surplus, MOR/REAC scores, and timely voucher submissions.   
  •  Owners may submit one claim request per Property (scattered-site projects are considered one property), to include all eligible expenses between 3/27/2020 and 7/31/2020. Complete claim submissions will include: A completed and accurate COVID Supplemental Payment Request Form (HUD Form 52670-E), and if the claim is Tier II, paid receipts for items owners expended due to COVID-19.

Note: Once HUD receives and reviews all CSP submissions which were complete as of 11:59 p.m. on August 5, 2020, they will consider whether funds are available based on eligible CARES Act appropriations. HUD may partially fund individual requests in the event of a shortfall. Here is what you must do now to submit a request:

  • Continue gathering supporting documentation and receipts for all COVID-related operating expenses incurred between 3/27/2020 and 7/31/2020.
  • Check the HUD and SHCC websites frequently for the released HUD Form 52671-E.

Please contact us at CARES@shccnet.org with any questions or concerns.
Sincerely,
Team SHCC

CARES Act COVID-19 Supplemental Payments

Jessica Mansfield Uncategorized

SHCC ListServ #211: https://conta.cc/3h7Yisw

CARES Act COVID-19 Supplemental Payments (CSP)
Greetings Owners, Agents, and Site Staff, 

We have some important news! HUD has set aside funds from the CARES Act to help eligible Section 8 project owners offset some operating expense increases incurred to prevent, prepare for, and respond to the Coronavirus pandemic. HUD is expected to release a detailed Housing Notice next week on the steps required to submit a COVID-19 Supplemental Payment (CSP) request. SHCC will be processing your CSP requests, and we are currently taking all necessary steps to be fully prepared to expedite your requests in the manner you have come to expect from us. As we await further instructions from HUD, here are some key points. 

What you need to know: 
▪Funding is broken into two categories: Tier 1 (claim requests that are below a HUD-set monetary threshold based on property type and number of units) and Tier 2 (claim requests that exceed the HUD threshold amount). 

▪Tier 1 claim requests require only the completed CSP Claim Checklist and CSP Request Form (HUD 52670-E), while Tier 2 claim requests require additional documentation and receipts supporting operating expenses. 

▪Other factors considered in the threshold calculation include elderly status, Service Coordinator funding, number of assisted units, cash surplus, MOR/REAC scores, and timely voucher submissions.  

▪Owners may submit one claim request per property, to include all eligible expenses between 3/27/2020 and 7/31/2020. The HUD Notice will include information about what is considered an eligible expense. 

▪Complete claim submissions will include: Owner CSP Claim Checklist, HUD Form-52670-E, and paid receipts for items owners expended due to COVID-19 during HUD’s timeframe (if the amount exceeds the Tier I threshold). All Forms will be made available upon release of the HUD Notice.

ALL claim submissions must be sent directly to SHCC (not HUD). Please email all submissions and CSP-related questions toCARES@shccnet.orgGiven the quick turnaround requested by HUD, submissions must be made electronically.

▪While not first come, first serve, the window for submitting complete claim requests will be very short – possibly less than 2 weeks. Additionally, incomplete claim submissions must be corrected within 2 business days or they will be rejected.    

What you can do now to prepare: 
▪Begin gathering supporting documentation for all COVID-related operating expenses incurred between 3/27/2020 and 7/31/2020.

▪Check the HUD and SHCC websites frequently for the released Housing Notice. Please contact us at CARES@shccnet.org with any questions or concerns.

Sincerely,
Team SHCC

NEW Guidance for Landlords

Jessica Mansfield Compliance, Disaster Preparation, Vouchers

Today, HUDs Office of Multifamily Housing published a COVID-19 Guidance for Landlords, titled Promoting Housing Stability During the COVID-19 Emergency.  This guidance is intended for multifamily property owners and managers. Information includes:

  • what types of evictions and fees are covered under the CARES Act eviction moratorium.
  • how to inform residents that they may request interim re-certifications after a loss of income.
  • how to work with residents to create a repayment plan.

The Promoting Housing Stability During the COVID-19 Emergency guidance can be viewed here.

FEMA Updates for COVID-19 Disaster Preparation

Sarah Snow Disaster Preparation, Events, Training Opportunities

SHCC ListServ #209: https://conta.cc/2XVrdbb

Release date: May 20, 2020 Release Number: HQ-20-146


WASHINGTON – To address the challenges of managing disaster response and recovery efforts during this year’s hurricane season, FEMA has released the “ COVID-19 Pandemic Operational Guidance for the 2020 Hurricane Season ” to help emergency managers and public health officials best prepare for disasters, while continuing to respond to and recover from coronavirus (COVID-19).
The guide provides actions that organizations can take to prepare for response and recovery operations during ongoing COVID-19 pandemic response efforts. Specifically, the guidance:

  • Describes anticipated challenges to disaster operations posed by COVID-19;
  • Highlights planning considerations for emergency managers based on current challenges;
  • Outlines how FEMA plans to adapt response and recovery operations;
  • Creates a shared understanding of expectations between FEMA and emergency mangers; and,
  • Includes guidance, checklists and resources to support emergency managers response and recovery planning.

Additionally, FEMA is offering four webinars that will help to expand awareness and understanding of the guidance. Please consider registering for one of the webinars. Space is limited so register soon:
Webinar 2:  FEMA Adobe Connect10 – 11 a.m. ET on Thursday, June 4.

Webinar 3:  FEMA Adobe Connect1 – 2 p.m. ET on Monday, June 8.

Webinar 4:  FEMA Adobe Connect3 – 4 p.m. ET on Wednesday, June 10.